NU-RES Boston Workshop 2023

Northeastern University Research Enterprise Services (NU-RES) Summer Workshop Monday, June 12, 2023

After the success of the NU-RES 2022 Summer Conference, we are delighted to invite the Northeastern community to the NU-RES 2023 Summer Workshop. This is a one-day workshop that will be hosted both in person on the Boston main campus at the Raytheon Amphitheater in the Egan Research Center building and virtually via Microsoft Teams. This conference workshop is designed to strengthen our working relationships across the university, look for ways to reduce faculty burden and improve processes, as well as providing an opportunity to learn how other departments intersect with research and research administration.

There will be two raffle drawings during the workshop with three winners in each drawing. The first drawing will occur during the lunch hour and the second drawing will occur after the conclusion of the day’s final session. Qualtrics registration data will be used as raffle entries and the data will be pulled into a virtual randomizer to choose the winners. You must be present either virtually or in person during the drawing in order to claim a prize. If your name is pulled and you are not present then another name will be chosen. 1st place will receive a $50 e-gift card to a local restaurant/business in their geographic area while 2nd and 3rd will receive $25. If you are a winner you will be contacted after the end of the workshop for additional information

Please use this link to register for the workshop.Registration will close on Thursday, June 1. Seating capacity is 70 and will be on a first-come, first-served basis if there is significant in-person attendance during any of the workshop sessions

The day will consist of 6 sessions that are 45 minutes in duration. Topics will include (subject to change):

  • ORCID and sciENcv
  • New NIH Biosketch, Current & Pending, and Other Support requirements
  • NSF Safe and Inclusive Working Environment requirements
  • Research Field Safety
  • Human Subjects Data
  • Animal Care
  • Academic Safety
  • NIH DMSP Costs and Management
  • Faculty Financial Reporting in the Departments

Participating Offices include (subject to change):

  • NU-RES Compliance and HRPP
  • NU-RES Finance and Hub
  • Office of Academic and Research Safety (OARS)
  • Office of University Equity and Compliance (OUEC)
  • Ombuds Offices
  • Office of Diversity, Equity, and Inclusion (ODEI)
  • Division of Laboratory Animal Medicine (DLAM)
  • College of Science
  • College of Engineering
  • Khoury College

The conference may be of interest to following in the Northeastern research community, but not limited to:

  • Research Administrators
  • Principal Investigators and Faculty
  • Research Scientists, Fellows, Associates, and Assistants
  • Postdocs and New Researchers
  • Lab Managers
  • Research Program Managers
  • Department Business Managers

Workshop Agenda

  • Presenters

    NU-RES Hub: Nicole Magni, Associate Director – Hub
    NU-RES: Joan Cyr, Director – Research Operations and Systems
    College of Science: Louise Miller, Managing Director – Research Administration and Operations (Physics)

  • Target Audience

    – Department Grant Administrators
    – Principal Investigators
    – Research Faculty

  • Session Description

    SciENcv & ORCID updated Biosketch and Current & Pending (Other) Support documents, including electronic PI certification, will be mandatory for NSF October 2023, with NIH soon following. Join this session to learn about best practices to address headaches and pitfalls, and share lessons learned, all in an effort to reduce administrative burden.

  • Presenters

    NU-RES Compliance: Tessa Seales, Research Security & Forensic Analyst
    Academic: College of Science – Marine Science Center
    Office of University Equity and Compliance : Mark Jannoni, Assistant Vice President of University Equity and Compliance and Title IX Coordinator
    Ombuds Offices : Kim Wong, Ombuds for Graduate Students, and Diane Levin, Ombuds for Faculty and Staff
    Office of Diversity, Equity, and Inclusion: Dr. Melissa Berry-Woods, Director of DEI Learning, Development & Student Success

  • Target Audience

    – Pre-Award Grant Administrators
    – Principal Investigators and Research Faculty
    – Research Scientists
    – Lab and Program Managers
    – Postdocs
    – Graduate Research Assistants
    – Graduate and Undergraduate Students
    – HR Managers

  • Session Description

    It is NSF policy to foster safe and harassment-free environments wherever science is conducted.  NSF’s policy recognizes that a community effort is essential to eliminate sexual and other forms of harassment in science and to build inclusive scientific climates where people can learn, grow, and thrive. Following the implementation of the NSF PAPPG 23-1, several solicitations from BIO and GEO will soon require the submission of a Safe and Inclusive Work Environments Plan that will be considered as part of the Broader Impacts criteria during the review process. Although only solicitations from the BIO and GEO directorates are requiring these plans, the concerns they are supposed to address should be considered equally important across all research disciplines and in consideration of any sponsor agency or type of researcher.

    This session will include a brief discussion regarding the administrative and compliance requirements with the NU-RES Compliance team. We will hear from representative(s) of Northeastern’s Marine Science Center regarding the importance of developing and implementing effective field safety plans from an academic perspective. This session will then close with a panel discussion with the Ombuds Office, Office of University Equity and Compliance, and the Office of Diversity Equity and Inclusion and how their respective departments may be of resource or assistance regarding the concerns that must be addressed in the plan required by the NSF.

  • Presenters

    Office of Academic and Research Safety: Marne Smith, Associate Vice Provost – Education & Research Safety
    Human Research Protection: Anita Balgopal, Human Research Protections Executive Director
    IACUC: Sean Sullivan, Director – Division of Laboratory Animal Medicine (DLAM)

  • Target Audience

    – Principal Investigators and Research Faculty
    – Research Scientists
    – Lab and Program Managers
    – Postdocs
    – Graduate Research Assistants
    – Graduate and Undergraduate Students

  • Session Description

    Research groups and labs often involve the use of biological materials, chemicals, equipment, vertebrate animals and human subjects in order to answer complex research questions.  Research involving any or all of these areas is often heavily regulated and requires input and oversight from key offices, especially our HRPP, DLAM and OARS teams.  This session will highlight the scope, roles and responsibilities of each of these offices, as well as how and when they work together to help move research projects forward.

  • Presenters

    Human Research Protections : Anita Balgopal, Human Research Protections Executive Director
    NU-RES : Brooks Hill-Wilton, Agreements & Contracts Manager
    Office of Information Security: Bruce Waterbury, Manager – Office of Information Security Consulting & Education

  • Target Audience

    – Principal Investigators & Research Faculty
    – Lab and Program Managers
    – Pre-Award & Post-Award Grant Administrators
    – Pre-Award & Post-Award Managers and Leadership
    – Business and Operations Managers

  • Session Description

    This session will provide context for the intersection between human subjects data/materials with contractual compliance requirements.  The session will begin by establishing the landscape of agreement types that might involve the exchange of humans subjects related information or materials.  The session will also look at the process for each agreement type, as well as the common complications.  Information will be provided about communications, roles and responsibilities, and how these agreements intersect with the university’s data classification guidelines.

  • Presenters

    NU-RES Finance : Fiorella Chavez, Director – Research Finance
    NU-RES Compliance : Amanda Humphrey, Chief Research Operations Officer
    Library : Jen Ferguson, Head – Library Research Data Services
    College of Engineering: Juan Carlos Hincapie, Director – Pre-Award Administration

  • Target Audience

    – Principal Investigators and Research Faculty
    – New and Early Career Investigators
    – Research Scientists
    – Lab and Program Managers
    – Postdocs
    – Pre-Award Grant Administrators
    – Post-Award Grant Administrators

  • Session Description

    This session will provide a high-level overview of the new 2023 NIH Data Management and Sharing Policy (DMSP). We will review the policy and its content and requirements, recommend best practices for preparing and budgeting DMS costs at the proposal stage, and discuss the impact on the post-award financial compliance stage. This session will also touch on some of the institutional tools and services that are available for data sharing at Northeastern and welcome attendee feedback during the Q&A portion of the session.

  • Presenters

    NU-RES Finance : Jeff Bonda, Research Finance Process & Audit Manager
    College of Engineering : Tim Fay, Senior Financial Analyst – Grants
    College of Science : Andrew Caldwell, Associate Director – Post-Award
    Khoury College : John Harris, Director – College Research Administration

  • Target Audience

    – Post-Award Grant Administrators
    – Post-Award Managers and Leadership
    – Grant Financial Analysts
    – Grant Budget Analysts and Coordinators
    – Department Business and Operations Managers

  • Session Description

    “Financial management of sponsored programs is a shared responsibility of the Principal Investigator, College Grant Manager, College Financial Leadership, and NU-RES. NU-RES partners with Northeastern faculty and colleges to support the proper stewardship of research grants, cooperative agreements, contracts, or other sponsored projects. Effective stewardship through robust award management builds trust with our collaborators and funding agencies and supports Northeastern’s growth as a preeminent research institution.

    This session will begin with a presentation from NU-RES Finance speaking to the keys to successful financial monitoring. This will lead to a roundtable with representatives from the College of Science, College of Engineering, and Khoury College discussing tips, tricks, and best practices for their respective colleges including key financial metrics they watch, common pitfalls, effective PI meetings, and how to address tough situations. This session should help promote administrative and interdepartmental collaboration and an open environment for others to share their ideas, tips, tricks, and experiences.”