Welcome to the external international engagements compliance page.
This page is designed to help faculty comply with the University’s Policy on External International Engagements (Policy) and the international engagement approval process.
Please complete one intake form for each international engagement.
Below are some FAQs about the approval process, which include roles and responsibilities and the rationale behind the Policy.
International Engagement Approval Process FAQs
This Policy has been implemented in order to provide a process for the university to prospectively be aware of international activities and for the university to be able to provide faculty with guidance and information as to what disclosures they may need to make to the federal government.
If the travel is being funded by an external organization, it is prudent to screen the entities and/or individuals funding your travel to ensure they do not appear on any government-wide restricted parties lists. Please contact either your college dean’s office and ask them to perform a screening on your behalf or please contact Research Compliance: researchcompliance@Northeastern.edu.
However if you are presented with an honorary appointment during your visit, you should reach out to firstname.lastname@example.org to discuss if any disclosures need to be made to federal agencies funding your work (either directly or through a subcontract/subaward).
If you will travel please remember that all other university policies related to travel will apply, including the Policy Requiring the Registration of University Travel and the Policy on Clean Computers and Mobile Devices for Travel to Destinations with Heightened Cyber Security Risk.
The steps of the process break down as follows:
- Upon receipt of the intake form, Research Compliance reviews the form and related materials and puts together an initial assessment and recommendation within 1-2 days.
- Non-research related engagements, as defined in the Policy, will be sent to the college dean’s designee for final review. Their review and assessment should take 3-5 days.
- Research related engagements, as defined in the Policy, will be sent to the Office of the Provost, Vice Provost for Research Administration. The review and assessment should take 5-8 days, depending on the complexity of the faculty’s funding portfolio, as well as the need to translate any additional documents.
All the questions on the intake form are required to be answered by you. If you are attaching a contract that will address items like remuneration or duration, you may simply state “see attached”.
- Research Compliance: manages the intake and initial assessment process. Research Compliance will make recommendations but does not make decisions on whether or not the engagement is approved.
- Office of General Counsel (OGC): if there is a contract attached to the intake form, OGC will assess the terms and conditions to address potential risks to the university (such as a potential obligation to accept graduate students from specific institutions). OGC provides information, guidance, assesses potential risks, and makes recommendations, but does not make decisions on whether or not the engagement is approved.
- College Dean or Designee: receives Research Compliance’s assessment and recommendation. They will make a decision as to if the engagement is approved for non-research matters.
- Vice Provost for Research Administration: receives Research Compliance’s assessment and recommendation. They will make a decision as to if the engagement is approved for research matters.
- Provost: involved in matters where the initial decision is being appealed by the faculty member. They will render a final decision.
Research Compliance or another office involved in the process may have follow-up questions about submitted materials. If you answer those questions promptly and thoroughly, that will also support and efficient review.
If you are a faculty member with active research proposals and/or active, externally funded research, you may need to update your biosketch, CV, current and pending or other documentation to support your compliance with applicable federal funding agency policies. Research Compliance will include information on this step in their recommendation and will follow up with you upon acceptance of the engagement to either help you with updating disclosure information, and/or connect you to NU-RES administration, who will help you in communicating to the agencies.
In the unlikely event that a faculty member is asked to decline an engagement, they will be provided with the specific rationale, including citations of any government regulations. In the event that they wish to appeal the outcome, the faculty member is expected to work with Research Compliance to prepare appropriate materials for submission to the Provost, who will make the final decision.
Report a Concern
Northeastern University strongly encourages any member of the community to report unethical or questionable conduct including concerns about research misconduct.
Last Updated on September 16, 2021